TRANSMITTAL LETTER FOR BOARD MEETING OF december 6, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 13-001-11, Furnish and Deliver Lumber, Plywood and Nails to Various Locations for a One-Year Period, estimated cost $65,000.00
Body
Dear Sir:
On October 4, 2012, the Board of Commissioners passed an order directing the Director of Procurement and Materials Management to advertise for bids to furnish and deliver lumber, plywood and nails to various locations for a one-year period.
In response to a public advertisement of October 17, 2012, a bid opening was held on November 13, 2012. The bid tabulation for this contract is:
Atlas & Associates, Inc. *$144,784.40
*corrected total
Three hundred fifty (350) companies were notified of this contract being advertised and twenty-one (21) companies requested specifications.
The sole bid received from Atlas & Associates, Inc., of $144,784.40, is approximately 122 percent over the contract's estimated cost of $65,000.00 and is deemed too high for award. Therefore, the bid is being rejected in the public's best interest. The Director of Procurement and Materials Management has notified Atlas & Associates, Inc., of this action.
This contract will be re-advertised at a later date.
Requested, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Meeting Minutes of the Board of Commissioners for December 6, 2012