TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 9, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order for Contract 09-122-11, Furnish and Deliver Chemical and Physical Analyses of Sediment Samples, to Suburban Laboratories, Inc., in an amount not to exceed $14,456.00, Account 101-16000-612490, Requisition 1259870
Body
Dear Sir:
On April 2, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 09-122-11, Furnish and Deliver Chemical and Physical Analyses of Sediment Samples.
In response to a public advertisement of May 13, 2009, a bid opening was held on June 2, 2009. The bid tabulation for this contract is:
SUBURBAN LABORATORIES, INC. $14,456.00
PACE ANALYTICAL SERVICES, INC. $14,716.00
ENVIRONMENTAL MONITORING & $15,184.00
TECHNOLOGIES, INC.
TEST AMERICA LABORATORIES, INC. $16,900.00
Three hundred forty-eight (348) companies were notified of this contract being advertised and twenty-three (23) companies requested specifications.
Suburban Laboratories, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $20,000.00, placing the bid of $14,456.00 approximately 27.7 percent below the estimate.
The Multi-Project Labor Agreement and Revised Appendix D are not applicable because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 09-122-11, to Suburban Laboratories, Inc., in an amount not to exceed $14,456.00.
No bid deposit was required for this contract.
Funds for the 2009 expenditure in the amount of $11,000.00 are available in Account 101-16000-612490. The estimated expenditures for 2010 is $3,456.00. Funds for the 2010 expenditure are contingent on the Board of Commissioners, approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 9, 2009