TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 25-006-11 Furnish and Deliver Janitorial Supplies to Various Locations for a One-Year Period, Groups A and B to Sid Tool Co., D/B/A MSC Industrial Supply Co., Inc. in an amount not to exceed $61,537.71, Group C to Warehouse Direct, Inc., in an amount not to exceed $26,620.83 and Group D to Cicero Mfg. & Supply Co., Inc., in an amount not to exceed $59,299.03, Accounts 101-20000-623170, 623660
Body
Dear Sir:
On February 20, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 25-006-11 furnish and deliver janitorial supplies to various locations for a one-year period, beginning approximately June 1, 2025, and ending May 31, 2026.
In response to a public advertisement of March 5, 2025, a bid opening was held on March 18, 2025. The bid tabulation for this contract is:
GROUP A: BRUSHES, BROOMS, MOPS, ETC.
SID TOOL CO., D/B/A MSC INDUSTRIAL SUPPLY CO., INC. $21,063.15
CICERO MFG. & SUPPLY CO., INC. $33,296.68
GROUP B: PORTIONPAC
SID TOOL CO., D/B/A MSC INDUSTRIAL SUPPLY CO., INC $40,474.56
TRINITY ECO SOLUTIONS, LLC $50,384.84
GROUP C: SKIN CARE SYSTEMS (DEB)
WAREHOUSE DIRECT, INC. $26,620.83
THE STANDARD COMPANIES, INC. $27,264.93
CICERO MFG. & SUPPLY CO., INC. $31,474.27
SID TOOL CO., D/B/A MSC INDUSTRIAL SUPPLY CO., INC $35,468.25
GROUP D: JANITORIAL SUPPLIES
CICERO MFG. & SUPPLY CO., INC. $59,299.03
SID TOOL CO., D/B/A MSC INDUSTRIAL SUPPLY CO., INC $63,405.79
Sid Tool Co., D/B/A MSC Industrial Supply Co., Inc., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $96,000.00, placing their bid of $61,537.71 approximately 35.90 percent below the estimate.
Warehouse Direct, Inc., the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $34,000.00, placing their bid of $26,620.83 approximately 21.70 percent below the estimate.
Cicero Mfg. & Supply Co., Inc., the lowest responsible bidder for Group D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group D of this contract was $68,000.00, placing their bid of $59,299.03 approximately 12.80 percent below the estimate.
For Groups B, C, and D, the cleaners on this contract are either Green Seal certified or environmentally preferred.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-006-11, Groups A and B to Sid Tool Co., D/B/A MSC Industrial Supply Co., Inc., in an amount not to exceed $61,537.71,, Group C to Warehouse Direct, Inc.in an amount not to exceed $26,620.83 and Group D to Cicero Mfg. & Supply Co., Inc. in an amount not to exceed $59,299.03.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents.
No bid deposit was received for this contract.
Funds are available in Accounts 101-20000-623170, 623660.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:sk
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2025
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