TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 1, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 23-903-11 Furnish and Deliver a Rotavator to LASMA, to Farm Power Implements, Inc., in an amount not to exceed $52,757.00, Account 101-69000-634760, Requisition 1591564
Body
Dear Sir:
On January 19, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-903-11, Furnish and Deliver a Rotavator to LASMA.
In response to a public advertisement on April 5, 2023, a bid opening was held on April 25, 2023. The bid tabulation for this contract is:
FARM POWER IMPLEMENTS, INC. $52,757.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: cannot provide the equipment specified. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Farm Power Implements, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $48,000.00, placing their bid of $52,757.00 approximately 9.9 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D, Appendix V are not included in this contract because the estimated total expenditure is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The contractor shall furnish and deliver the equipment within 120 days after receipt of the purchase order.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase order for Contract 23-903-11 to Farm Power Implements, Inc. in an amount not to exceed $52,757.00.
Funds are available in Account 101-69000-634760.
Requested, John Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 1, 2023
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