TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to increase purchase order and amend the agreement with Verizon Wireless, for Contract 05-RFP-13 Purchase, Installation and Configuration of Cellular Telephones, Accessories and Wireless Communications Services, in an amount of $26,000.00, from an amount of $204,000.00, to an amount not to exceed $230,000.00, Account 101-27000-612210, Purchase Order 3038259
Body
Dear Sir:
On December 15, 2005, the Board of Commissioners authorized the Purchasing Agent to issue a purchase order and enter into an agreement for Contract 05-RFP-13 Purchase, Installation and Configuration of Cellular Telephones, Accessories and Wireless Communications Services with Verizon Wireless, in an amount not to exceed $100,000.00. The contract expires on January 30, 2008.
As of December 8, 2008, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $104,000.00 from the original amount awarded of $100,000.00. The current contract value is $204,000.00. The prior approved change orders reflect a 104% increase to the original contract value.
Request for Proposal 08-RFP-11 Purchase, Installation and Configuration of Cellular Telephones, Accessories and Wireless Communications Services was advertised on March 19, 2008. On August 14, 2008, the Board of Commissioners authorized the Purchasing Agent to issue a purchase order and enter into an agreement with AT&T Mobility National Accounts LLC for the purchase, installation and configuration of cellular telephones, accessories and wireless communications services. Due to conflicts with the agreement’s terms and conditions, a change order needs to be entered.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Purchasing Agent to execute a change order to increase the purchase order and amend the agreement in an amount of $26,000.00 (12.7% of the current contract value) from an amount of $204,000.00 to an amount not to exceed $230,000.00.
Funds are available in Account 101-27000-612210.
Requested, Keith D. Smith, Director of Information Technology, KDS:JC:ML:tm
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008
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