TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order and amend the agreement with STV Incorporated, for professional engineering services for Contract 05-837-2P Mechanical and Electrical Consulting Support Services, in an amount of $400,000.00, from an amount of $2,100,000.00, to an amount not to exceed $1,700,000.00, Account 201-50000-601420, Purchase Order 3044002
Body
Dear Sir:
On February 15, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with STV Incorporated, for professional engineering services for Contract 05-837-2P Mechanical and Electrical Consulting Support Services, in an amount not to exceed $2,100,000.00. The contract expires on February 26, 2010.
This contract has no prior change orders.
This contract involves the support of the Engineering Department’s Mechanical and Electrical Design Sections on a task order basis. All assigned task orders, with the exception of one, have been completed and no further task orders are anticipated under this contract. Therefore, a decrease in the purchase order is requested.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $400,000.00 (approximately 19.0% of the current contract value), from an amount of $2,100,000.00, to an amount not to exceed $1,700,000.00.
Funds will be restored in Account 201-50000-601420.
Requested, Joseph P. Sobanski, Director of Engineering, TK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2009