TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order for Contract 10-101-11 Furnish and Deliver Contract Laboratory Technicians for Various Locations ANA Laboratories, Inc. in an amount of $62,774.13, from an amount of $664,999.99, to an amount not to exceed $602,225.86, Account 101-16000-612490, Purchase Order 3062269
Body
Dear Sir:
On February 18, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 10-101-11 furnish and deliver contract laboratory technicians for various locations to ANA Laboratories, Inc. in an amount not to exceed $665,000.00. The contract expires on December 31, 2012.
This contract has no prior change orders.
This decrease is required to reduce the Year 2011 encumbrance to the actual expenditure and to comply with the Executive Director’s appropriation target for the Year 2012 Budget. Therefore, the planned usage of the purchase order will be significantly less than originally requested for the remainder of the contract period.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 10-101-11 in an amount of $62,774.13 (9.4% of the current contract value), from an amount of $664,999.99, to an amount not to exceed $602,225.86.
Funds will be restored to Account 101-16000-612490.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:as
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012