TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 10, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 19-609-11 Furnishing and Delivering Unleaded Gasoline and Diesel Grade Fuel Oil to Fulton County, Illinois, estimated cost $50,000.00, Account 101-66000-623820, Requisition 1495826
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 19-609-11 Furnishing and Delivering Unleaded Gasoline and Diesel Grade Fuel Oil to Fulton County, Illinois, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure unleaded gasoline and diesel grade fuel oil, as required, for the day-to-day operations of the Prairie Plan Site over an approximately two-year period.
The estimated cost for this contract is $50,000.00. The estimated 2019 and 2020 expenditures are $25,000.00 and $25,000.00 respectively.
The bid deposit for this contract is $2,500.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract for fuel.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because it is primarily a furnish and deliver contract for fuel.
The tentative schedule for this contract is as follows:
Advertise January 30, 2019
Bid Opening February 19, 2019
Award March 7, 2019
Completion December 31, 2020
Funds for 2019 are available in Account 101-66000-623820. Funds for 2020 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-609-11.
Requested, John P. Murray, Director of Maintenance and Operations, SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 10, 2019