TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Lease Accelerator Services, LLC, to provide Lease Software License renewal for GASB 87/96 reporting for a three-year period, with an option to extend for an additional two years, in an amount not to exceed $27,000.00 Account 101-27000-612820, Requisition 1618082
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Lease Accelerator Services, LLC to provide Lease Software License renewal for GASB 87/96 reporting for a three-year period with the option to renew this agreement for each of the two subsequent years subject to Board approval. The contract period will begin on October 1, 2024 and end September 30, 2027.
Lease Accelerator Services, LLC is the sole-service provider for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Lease Accelerator Services, LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order and enter into an agreement with Lease Accelerator Services, LLC in an amount not to exceed $27,000.00.
Funds for the 2024 expenditure, in the amount of $9,000.00, are available in Account 101-27000-612820. The estimated expenditure for 2025 through 2026 is $9,000.00 annually. Funds for the 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Jacqueline Torres, Clerk/Director of Finance, JT:kj
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2024