TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 3, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to decrease purchase order and amend the agreement with ABB, Inc., to provide ABB ServiceGrid Coverage at the O’Brien and Stickney Water Reclamation Plants and the North Branch Pumping Station, in an amount of $18,207.75, from an amount of $395,906.00, to an amount not to exceed $377,698.25, Accounts 101-67000/69000-612650, Purchase Order 3092200
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Dear Sir:
On December 15, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into an agreement with ABB, Inc., to provide ABB ServiceGrid Coverage at the O’Brien and Stickney Water Reclamation Plants and the North Branch Pumping Station, in an amount not to exceed $355,392.00. The purchase orders expire on December 31, 2020.
As of September 10, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $40,514.00 from the original amount awarded of $355,392.00. The current contract value is $395,906.00. The prior approved change orders reflect an approximate 11.4% increase to the original contract value.
A decrease is being requested because a new boiler control system will be installed in the upcoming months at the Stickney Water Reclamation Plant, thereby eliminating the need for telephone and online support services for the existing system through the current vendor.
This change order is in compliance with the Illinois Criminal Code since these changes are due to circumstances not reasonably foreseeable at the time the purchase orders were issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $18,207.75 (approximately 4.6% of the current contract value), from an amount of $395,906.00, to an amount not to exceed $377,698.25.
Funds will be restored to Account 101-69000-612650.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 3, 2019
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