TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 12-RFP-31 Consulting Services for Assessment of the Information Technology Department, with Inflection Point Solutions, LLC in an amount not to exceed $40,000.00, Account 101-15000-601170, Requisition 1347860
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Inflection Point Solutions, LLC for consulting services to assess the Information Technology Department.
The purpose of this Request for Proposal is to provide consulting services to perform a thorough analysis, assessment, and evaluation of the Information Technology Department, document findings, provide benchmarking support, and develop recommendations for process improvements.
Request for Proposal 12-RFP-31 was advertised on September 12, 2012. One hundred and eighty-four (184) firms were notified, with thirty-nine (39) requesting proposals. Three (3) proposals were received on September 28, 2012 from Dower Consulting, Inc., Inflection Point Solutions, LLC, and System Development Integration, LLC.
The evaluation team, comprised of staff members from the Information Technology, General Administration, Procurement, and Human Resources Departments rated each firm's proposal based on technical competence, understanding of the project, compliance with scope of work, and cost of services. All three firms were requested to submit "Best and Final Offers" and given a final rating by the evaluation team.
Due to its understanding of the District's needs and its information technology experience, Inflection Point Solutions, LLC is the best suited to provide the requested services to the District.
The agreement will begin upon Board approval and execution of an agreement and purchase order.
Inasmuch as Inflection Point Solutions, LLC possesses a high degree of industry experience and professional reputation, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $40,000.00.
Funds are available in Account 101-15000-601170.
Requested, Eileen McElligott, Administrative Services Manager, BKS:SL:JR:PJC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2012