TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 31, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-025-11, Furnish and Deliver Plumbing Pipe, Fittings and Valves to Various Locations for a One (1) Year Period, Groups A, B, F, and G to Columbia Pipe & Supply Company in a total amount not to exceed $62,630.83 and Groups C, D, E, H, and I to Marco Supply Company, Inc., d.b.a Johnson Pipe & Supply Company, Inc., in an amount not to exceed $192,883.18, Account 101-20000-623090
Body
Dear Sir:
On May 4, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-025-11 furnish and deliver plumbing pipe, fittings and valves to various locations for a one year period, beginning approximately September 1, 2017 and ending August 31, 2018.
In response to a public advertisement of May 17, 2017, a bid opening was held on June 20, 2017. The bid tabulation for this contract is:
GROUP A: PIPE
Columbia PIPE & SUPPLY Company $39,898.35
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $41,439.21
AMERICAN PRECISION SUPPLY, INC. *$45,487.42
*corrected total
GROUP B: Hose Clamps & Couplings, miscELLANEOUS sUPPLIES
Columbia PIPE & SUPPLY Company $10,256.40
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $12,784.75
AMERICAN PRECISION SUPPLY, INC. *$16,454.78
*corrected total
GROUP C: VALVES
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $143,346.63
Columbia PIPE & SUPPLY Company *$162,088.94
AMERICAN PRECISION SUPPLY, INC. *$189,737.10
*corrected total
GROUP D: GALVANIZED FITTINGS
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. *$11,546.10
Columbia PIPE & SUPPLY Company *$15,467.09
AMERICAN PRECISION SUPPLY, INC. *$24,187.30
*corrected total
GROUP E: MALLEABLE IRON FITTINGS
FAIRMONT SUPPLY COMPANY $9,857.75
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $18,138.00
Columbia PIPE & SUPPLY Company $19,741.83
AMERICAN PRECISION SUPPLY, INC. *$20,239.91
*corrected total
GROUP F: STAINLESS STEEL FITTINGS
Columbia PIPE & SUPPLY Company $2,370.67
AMERICAN PRECISION SUPPLY, INC. *$2,451.80
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $2,829.98
*corrected total
GROUP G: SCHEDULE 40 & 80 FITTINGS
Columbia PIPE & SUPPLY Company *$10,105.41
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $10,258.76
AMERICAN PRECISION SUPPLY, INC. *$16,260.86
*corrected total
GROUP H: FORGED FITTINGS
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $7,987.70
Columbia PIPE & SUPPLY Company *$8,991.45
AMERICAN PRECISION SUPPLY, INC. *$11,667.72
*corrected total
GROUP I: COPPER PIPE, TUBING, & FITTINGS
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $11,864.75
Columbia PIPE & SUPPLY Company $12,802.13
AMERICAN PRECISION SUPPLY, INC. *$19,961.37
*corrected total
Five hundred sixty-three (563) companies were notified of the contract being advertised and thirty (30) companies requested specifications.
Columbia Pipe & Supply Company, the lowest responsible bidder for Groups A, B, F, and G, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, F, and G was $64,500.00, placing the total bid of $62,630.83 approximately 2.9 percent below the estimate.
Marco Supply Company, Inc., d.b.a. Johnson Pipe & Supply Company, Inc., the lowest responsible bidder for Groups C, D, H, and I, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups C, D, H, and I of this contract was $177,600.00, placing the total bid of $174,745.18 approximately 1.6 percent below the estimate.
The low bid from Fairmont Supply Company for Group E is being rejected because they failed to bid lead-free materials, per the requirements of the item descriptions and MWRD Board of Standards Specification 15-09-25-02. Therefore, in accordance with the contract documents, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Fairmont Supply Company of this action.
The next lowest bidder for Group E, Marco Supply Company, Inc., d.b.a. Johnson Pipe & Supply Company, Inc., is proposing to perform the contract in accordance with the specifications. The estimated cost for Group E was $17,400.00, placing the total bid of $18,138.00 approximately 4.2 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-025-11, Groups A, B, F, and G to Columbia Pipe & Supply Company in a total amount not to exceed $62,630.83 and Groups C, D, E, H, and I to Marco Supply Company, Inc., d.b.a Johnson Pipe & Supply Company, Inc., in an amount not to exceed $192,883.18.
There was no bid deposit required for this contract.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623090.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 31, 2017
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