TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2018
COMMITTEE ON REAL ESTATE
Mr. David St. Pierre, Executive Director
Title
Authority to issue a five (5) year permit to the Illinois State Toll Highway Authority to continue to maintain, repair, reconstruct and restore an existing access road located west of Higgins Road at the Majewski Reservoir Site in Elk Grove Village, Illinois to remove approximately 500,000 cubic yards of soil for roadway improvement work in connection with the construction of the O’Hare Western Access Project. Consideration shall be a nominal fee of $10.00
Body
Dear Sir:
The Illinois State Toll Highway Authority (“ISTHA”) is currently constructing the Elgin O’Hare Western Access Project (“Project”). Accordingly, on September 4, 2014, ISTHA, the District and the Mt. Prospect Park District (“MPPD”) entered into an Intergovernmental Agreement (“IGA”) whereby ISTHA agreed to remove approximately 500,000 cubic yards of soil from the Majewski Reservoir Site, as part of the Project. The MPPD leases 50 acres within the Reservoir Site under a lease that commenced in 2000 and expires in 2050 for public recreational use. The MPPD leasehold contains approximately 2,400,000 cubic yards of spoil. Under the IGA, ISTHA is to remove the soil at no cost to either the District or the MPPD.
Thereafter, on June 18, 2015, the Board of Commissioners authorized a three (3) year permit to ISTHA to widen and extend an existing access road located west of Higgins Road at the Majewski Reservoir Site to remove the approximately 500,000 cubic yards of soil for use in the Project. The permit was issued for a $10.00 nominal fee and expires June 30, 2018. ISTHA has requested a new five (5) year permit upon expiration of the current permit to continue to maintain, repair, reconstruct, and restore the road as necessary.
The District’s technical departments have reviewed ISTHA’s request for a new permit and have no objections thereto. A nominal fee of $10.00 is recommended as is customary with governmental entities using District property for a public purpose.
It is requested that the Executive Director recommend to the Board of Commissioners that it issue a five (5) year permit to the Illinois State Toll Highway Authority to continue to maintain, repair, reconstruct and restore an existing access road located west of Higgins Road at the Majewski Reservoir Site in Elk Grove Village, Illinois to remove approximately 500,000 cubic yards of soil for roadway improvement work in connection with the construction of the O’Hare Western Access Project. Consideration shall be a nominal fee of $10.00.
It is also requested that the Executive Director recommend to the Board of Commissioners that it authorize and direct the Chairman of the Committee on Finance and the Clerk to execute the permit agreement on behalf of the District after it is approved by the General Counsel as to form and legality.
Requested, Susan T. Morakalis, General Counsel, STM:CMM:MLD:vp
Recommended, David St. Pierre, Executive Director
Respectfully Submitted, David J. Walsh, Chairman Committee on Real Estate Development
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2018
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