TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 14-263-3F Melvina Ditch Reservoir Improvements, SSA to F.H. Paschen, S.N. Nielsen & Associates, LLC in an amount of $234,044.91, from an amount of $16,779,802.61, to an amount not to exceed $17,013,847.52, Account 401-50000-645620, Purchase Order 4000052
Body
Dear Sir:
On November 2, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-263-3F Melvina Ditch Reservoir Improvements, SSA to F.H. Paschen, S.N. Nielson & Associates, LLC in an amount not to exceed $14,245,000.00, plus a five (5) percent allowance for change orders in an amount of $712,250.00, for a total amount not to exceed $14,957,250.00. The scheduled contract completion date is May 31, 2024.
As of May 3, 2024, the attached list of change orders has been approved.
Original Contract Amount $14,245,000.00
Date of Board Approval 11/2/2017
Cumulative Change Order (5/3/2024) $2,534,802.61
% Change of Original Contract Value 17.79%
Current Contract Value $16,779,802.61
Requested Increase $234,044.91
New Contract Value $17,013,847.52
% Change of Current Contract Value 1.39%
Total % Change of Original Contract Value 19.44%
This change order includes costs related to delays due to utility conflicts and pump and motor refurbishing that required additional work, testing, and coordination for pump shutdowns. The contractor and the District performed a detailed analysis of the impacts of these delays to determine the resulting costs compensable under the subject contract. The contractor accepted the engineer’s counter cost proposal (CO-66) for an extra in the amount of $234,044.91 and a credit in the amount of $0.00, for a net extra in the amount of $234,044.91.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 14-263-3F in an amount of $234,044.91 (1.39% of the current contract value), from an amount of $16,779,802.61, to an amount not to exceed $17,013,847.52.
Funds are available in Account 401-50000-645620.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2024
Attachments