TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 17, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authorization to rescind Contract 26-677-12 (Re-Bid), Overhead Door Maintenance at Various Service Areas, Groups A, B, and C, to BCE-USA, LLC, in an amount not to exceed $597,000.00, Accounts 101-67000/68000/69000-612680, Requisitions 1643484, 1643074, and 1640185
Body
Dear Sir:
On September 18, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 26-677-11, Overhead Door Maintenance at Various Service Areas.
In response to a public advertisement of November 5, 2025, a bid opening was held on December 2, 2025. Bids were rejected as reported at the January 8, 2026 Board meeting.
In response to a public re-advertisement of January 14, 2026, a bid opening was held on February 10, 2026. The bid tabulation for this contract is:
GROUP A: STICKNEY SERVICE AREA
BCE-USA LLC $182,400.00
BUILDERS CHICAGO CORPORATION $202,710.00
GROUP B: CALUMET SERVICE AREA
BCE-USA LLC $122,994.00
BUILDERS CHICAGO CORPORATION $136,665.00
GROUP C: NORTH SERVICE AREA
BCE-USA LLC $204,960.00
BUILDERS CHICAGO CORPORATION $214,500.00
On July 16, 2026, the Board of Commissioners authorized the award of Contract 26-677-12 (Re-Bid), Overhead Door Maintenance at Various Service Areas, Groups A, B, and C, to BCE-USA, LLC (BCE), in an amount not to exceed $597,000.00.
The official notice of award letter was sent via email to BCE on July 17, 2026 requesting the BCE to provide the name of the surety company for the performance bond. On July 28, 2026, BCE provided the name of a surety company. On July 29, 2026, the District prepared and emailed the performance bond and the agreement, and requested BCE to submit the fully executed performance bond and agreement, by their surety, back to the District within thirteen (13) days as required. In
BCE was contacted several times via phone and email. The BCE stated that they were having a difficult time getting a surety to bond the work for this project due to the length of time for the project. The District allowed BCE additional time, but BCE was not able to secure a surety company.
On September 3, 2026, BCE sent an email stating that they are not able to get a performance bond for the three-year term of the contract as required. BCE apologized for this situation.
Therefore, based on the above information and in the public’s best interest, the award of this contract to BCE will be rescinded. The Director of Procurement and Materials Management has notified BCE of this action.
As a result, BCE will not be considered a responsible bidder in accordance with Section 70 ILCS 2605/11.11 of the Purchasing Act for a period of one year.
There was no bid deposit required on the contract.
The Maintenance & Operations Department will review the next low bidder.
Requested, Edward J. Staudacher, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 17, 2026