TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order to Sunbelt Rentals, Inc., to Furnish and Deliver Two (2) Rental Low-Temperature Chillers and Accessories to the Stickney Water Reclamation Plant, for an Approximate Three-Month Period, under Sourcewell (formerly NJPA) Purchasing Contract No. 062320-SNB, in an amount not to exceed $80,000.00, Account 101-69000-612330, Requisition 1636261
Body
Dear Sir:
Authorization is requested to issue a purchase order to Sunbelt Rentals, Inc., to furnish and deliver two (2) low-temperature chillers and accessories to the Stickney Water Reclamation Plant for approximately a three-month period. The low-temperature chillers will provide supplemental cooling to portions of the Monitoring and Research complex at the Stickney Water Reclamation Plant. The purchase order will begin approximately on May 27, 2025 and expire on August 26, 2025.
Sourcewell (formerly NJPA) currently has a competitively bid contract with Sunbelt Rentals, Inc., (062320-SNB), for providing equipment rentals. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model year equipment during the contract period. The term of contract 062320-SNB began on August 26, 2020 and expires on August 27, 2025.
Sunbelt Rentals, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the rental chillers and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Sunbelt Rentals, Inc., in an amount not to exceed $80,000.00.
Funds are available in Accounts 101-69000-612330.
Requested, Edward J. Staudacher, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dk
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2025