TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 16, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 17-936-12, Furnishing and Delivering Citric Acid, to H-O-H Water Technology, Inc., in an amount of $52,000.00, from an amount of $176,066.00, to an amount not to exceed $228,066.00, Account 101-69000-623560, Purchase Order 3095261
Body
Dear Sir:
On July 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 17-936-12, Furnishing and Delivering Citric Acid, to H-O-H Water Technology, Inc., in an amount not to exceed $141,166.00. The contract expires on January 29, 2021.
As of June 15, 2020, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $34,900.00 from the original amount awarded of $141,166.00. The current contract value is $176,066.00. The prior approved change orders reflect an approximate 24.7% increase to the original contract value.
Stickney staff is maximizing the use of citric acid in the phosphorous recovery process to remove struvite since it has proven to be a safe and effective chemical. As such, the overall need for citric acid is greater than anticipated at the time the purchase order was originally issued and the increase is requested to maintain continuous citric acid deliveries until the new contract is in place.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 17-936-12 in an amount of $52,000.00 (approximately 29.5% of the current contract value) from an amount of $176,066.00 to an amount not to exceed $228,066.00.
Funds are available in Account 101-69000-623560.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 16, 2020
Attachment