TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 17, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Authority to increase Contract 26-022-11, Furnish and Deliver Diesel Fuel to Various Locations for a One (1) Year Period to J.T. Barrier LLC, in an amount of $55,000.00, from an amount of $344,036.94, to an amount not to exceed $399,036.94, Accounts 101-16000/66000/67000/68000/69000-623820, 501-50000-623820, Purchase Order 3138138
Body
Dear Sir:
On December 4, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 26-022-11, Furnish and Deliver Diesel Fuel to Various Locations for a One (1) Year Period to J.T. Barrier LLC, in an amount not to exceed $360,000.00. The purchase orders were issued in the amount of $345,500.00. The contract expires on December 31, 2026.
As of August 31, 2026, the attached list of change orders has been approved.
Original Contract Amount $345,500.00
Date of Board Approval 12/4/2025
Cumulative Change Order Value (8/31/2026) ($1,463.06)
% Change of Original Contract Value -0.4%
Current Contract Value $344,036.94
Requested Increase or Decrease $55,000.00
New Contract Value $399,036.94
% Change of Current Contract Value 16.0%
% Change of Original Contract Value 15.5%
An increase is requested due to higher diesel fuel costs. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 26-022-11, in an amount of $55,000.00 (approximately 16.0% of the current contract value), from an amount of $344,036.94, to an amount not to exceed $399,036.94.
Funds are available in Account 101-69000-623820.
Requested, Edward J. Staudacher, Director of Maintenance and Operations, JBS:BML:MM:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 17, 2026
Attachment