TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order for Contract 08-410-11 Furnish and Deliver Miscellaneous Non-Stocked Office Supplies to Various Locations, to Garvey’s Office Products, in an amount not to exceed $44,300.00, Accounts 101, 201, 501-11000, 15000, 16000, 20000, 25000, 27000, 30000, 40000, 50000, 66000, 67000, 69000-623520, Requisition 1239042
Body
Dear Sir:
On April 3, 2008, the Board of Commissioners authorized the Purchasing Agent to advertise for bids for Contract 08-410-11 Furnish and Deliver Miscellaneous Non-Stocked Office Supplies to Various Locations.
In response to a public advertisement of May 7, 2008, a bid opening was held on May 20, 2008. The bid tabulation for this contract is:
Discount Discounted
Off Total Price of
Catalog Sample Items
GARVEY’S OFFICE PRODUCTS 52% $401.35
RUNCO OFFICE SUPPLY & EQUIPMENT CO. 52% $407.11
NOVA STATIONERS 51% $419.30
CORPORATE EXPRESS 52% $445.07
Four hundred ninety-five (495) companies were notified of the contract being advertised and eleven (11) companies requested specifications.
Garvey’s Office Products, the lowest responsible bidder, is proposing to perform the contract, in accordance with the specifications. The estimated cost for this contract was $44,300.00.
The basis of the award for this contract is the result of thirty (30) items whose discount percent was applied to their catalog price to achieve the lowest net price. Garvey’s Office Products submitted the lowest discount price based on their discount off their catalog.
The purchase order will be issued for the contract based on the estimated value of the contract. Items will be ordered on an as needed basis during the contract period. This contract ends on May 31, 2009. Payment will be based on the discount as indicated in the proposal.
In view of the foregoing, it is requested that the Purchasing Agent be authorized to issue a purchase order to Garvey’s Office Products, in an amount not to exceed $44,300.00. No bid deposit was required for this contract. Funds are available in Accounts 101, 201, 501-11000, 15000, 16000, 20000, 25000, 27000, 30000, 40000, 50000, 66000, 67000, 69000-623520.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien