TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 5, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 25-RFP-08 Enterprise Resource Planning (ERP) Assessment with Berry, Dunn, McNeil & Parker LLC in an amount not to exceed $150,000.00, Account 101-27000-612430, Requisition 1629468
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Berry, Dunn, McNeil & Parker LLC to perform a stakeholder driven analysis of the District’s current ERP, overall related operations, business practices and processes, and resources from an enterprise-wide perspective.
The purpose of this contract is to help the District make an informed decision in selecting the best fit ERP implementation solution and partner.
On June 25, 2025, Contract 25-RFP-08 Enterprise Resource Planning (ERP) Assessment was advertised. The District received fourteen (14) responsive proposals on August 8, 2025.
Ten District employees, three members of the Information Technology Department, one member of the Finance Department, one member of the Treasury Department, one member of the Maintenance and Operations, one member of the Engineering Department, one member of the General Administration Department, one member of the Human Resources Department, and one member of the Procurement and Materials Management Department, reviewed each proposal. Proposals were evaluated based on criteria such as: ERP assessment experience, approach & methodology, general technical confidence, current-state analysis depth, business process mapping quality, and stakeholder engagement & communication planning.
Based on the initial evaluation, six (6) proposers were scheduled to execute a presentation and respond to questions from the District’s evaluation committee. The proposers were then afforded the opportunity to submit an unqualified best and final offer to the Director of Procurement and Materials Management.
After the overall evaluation of the proposers, Berry, Dunn, McNeil & Parker LLC was the highest ranked firm and selected to provide Enterprise Resource Planning (ERP) Assessment Services.
Berry, Dunn, McNeil & Parker LLC has relevant experience and a high level of competency to provide an objective, best-fit analysis in their ERP assessment services for the District. They have experience working with both local governments and water/wastewater utilities and maintain expertise in these areas necessary for their work. Berry, Dunn, McNeil & Parker LLC had the best technical proposal and oral presentation and is best suited to meet the needs of the District as the highest ranked firm.
Inasmuch as the firm of Berry, Dunn, McNeil & Parker LLC possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $150,000.00.
Funds are available in Account 101-27000-612430.
Requested, Sean T. Kelly, Director of Information Technology, STK:CB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 5, 2026
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