TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 1, 2018
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 19-659-11 Agricultural Management at Fulton County, Illinois, estimated cost $1,704,000.00, Account 101-66000-612420, Requisition 1493817
Body
Dear Sir:
Contract documents and specifications have been prepared for agricultural management at Fulton County, Illinois at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide materials and the services of skilled and unskilled agricultural laborers and operating engineers at the Prairie Plan Site in Fulton County, Illinois over a three-year period. The labor, machinery and materials are to be used for mowing grass, fence repairs, and ancillary operations and maintenance of the site.
The estimated cost for this contract is $1,704,000.00. The estimated 2019, 2020 and 2021 expenditures are $568,000.00, $568,000.00 and $568,000.00, respectively.
The bid deposit for this contract is $85,200.00.
The Multi-Project Labor Agreement (MPLA) and the Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because of the limited availability of MBE/WBE participants and the specialized nature of the work involved.
The tentative schedule for this contract is as follows:
Advertise November 14, 2018
Bid Opening December 4, 2018
Award December 20, 2018
Completion December 31, 2021
Funds are being requested in 2019, in Account 101-66000-612420, and are contingent on the Board of Commissioners' approval of the District's budget for that year. Funds for the subsequent years, 2020 and 2021, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 19-659-11.
Requested, Brian A. Perkovich, Acting Director of Maintenance and Operations, SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 1, 2018