TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2026
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Executive Director
Title
Issue purchase orders to Deere & Company, to furnish and deliver nine (9) 2026 John Deere Gator all-terrain utility vehicles to the North, Calumet and Stickney Service Areas, under Sourcewell (formerly NJPA) Purchasing Contract No. 112624-DAC, in an amount not to exceed $178,443.70, Accounts 101-67000/68000/69000-634860, Requisitions 1656191, 1657016, and 1657141
Body
Dear Sir:
Authorization is requested to issue purchase orders to Deere & Company to furnish and deliver nine (9) model year 2026 John Deere Gators, consisting of seven (7) fully electric TE small all-terrain utility vehicles, two (2) non-electric XUV 845E 4WD all-terrain utility vehicles, standard equipment, and standard warranty to the North, Calumet and Stickney Service Areas. The Gators and accessories are expected to be delivered by December 31, 2026, via the local authorized dealer, Shorewood Home and Auto, Inc.
Sourcewell (formerly NJPA) has a competitively bid contract with Deere & Company, Contract No. 112624-DAC, for grounds maintenance equipment, attachments, and accessories with related services. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase equipment during the contract period. The term of contract 112624-DAC began on January 29, 2025, for a four-year term with the option to extend up to three additional one-year extensions. This contract will expire on January 31, 2029.
Deere & Company is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not applicable to this requirement because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the equipment and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Deere & Company, in an amount not to exceed $178,443.70.
Funds are available in Accounts 101-67000/68000/69000-634860.
Requested, Edward J. Staudacher, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ES:cc
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2026