TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order and amend the agreement with the Geosyntec Consultants for Contract 04-RFP-15 Risk Assessment of Human Health Impacts of Disinfection vs. No Disinfection of the Chicago Area Waterways, in an amount of $13,073.63, from an amount of $1,077,438.32, to an amount not to exceed $1,064,364.69, Account 401-50000-601170, Purchase Order 3033062
Body
Dear Sir:
On June 16, 2005, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order (PO) and enter into an agreement for Contract 04-RFP-15 Risk Assessment of Human Health Impacts of Disinfection vs. No Disinfection of the Chicago Area Waterways with Geosyntec Consultants, in an amount not to exceed $420,898.00. The contract expired on December 31, 2009.
As of August 6, 2009, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $656,540.32 from the original amount awarded of $420,898.00. The current contract value is $1,077,438.32. The prior approved change orders reflect a 156% increase to the original contract value.
A decrease is requested because the utilization of the contract was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the PO and amend the agreement for Contract 04-RFP-15, in an amount of $13,073.63 (1.21% of the current contract value), from an amount of $1,077,438.32, to an amount not to exceed $1,064,364.69.
Funds will be restored in Account 401-50000-601170.
Requested, Louis Kollias, Director of Monitoring and Research, LK:TG:MPC:KB:bk
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010
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