TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 08-617-11, Maintenance and Repair Services for Switchgear, Transformers and Motors at Various Locations, estimated cost is $141,000.00, Accounts 101-69000, 68000-612650 and 101-66000-612620 (Req. 1233543, 1231320 and 1235344)
Body
Dear Sir:
Contract documents have been prepared for the procurement of services to perform preventive maintenance and repairs on switchgear, transformers, motors and other electrical equipment in the Stickney and Calumet service areas, and at the Lockport Powerhouse. The services will ensure the safe, efficient and reliable operation of the equipment at these locations.
The contract specifications require all work to begin in June 2008, and terminate by December 31, 2010. Liquidated damages are fifty dollars ($50.00) for every hour after seventy-two (72) hours that the Contractor is late in responding to a request from the Engineer for scheduled service, or fifty Dollars ($50.00) for every hour after six (6) hours that the Contractor is late in responding to a call for emergency service.
The total estimated cost of the services is $141,000.00 for a three-year period. The estimated 2008 expenditure is $32,300.00. The estimated 2009 expenditure is $59,700.00. The estimated 2010 expenditure is $49,000.00. Funds for the 2008 expenditure are available in Accounts 101-69000, 68000-612650 and 101-66000-612620.
The Contractor’s bid deposit is $7,100.00.
The Multi-Project Labor Agreement and Appendix D are not included in this Contract because the work involves the servicing, testing and calibration of switchgear and protective relaying, as well as transformers, motors and other electrical equipment. This work can only be performed by the equipment manufacturer’s engineers, or by other highly skilled technicians trained in the servicing of similar equipment and certified by a national accrediting body. If any trade work is required, it will be performed by in-house labor forces.
Advertisement .3/19/08
Bid Opening 4/8/08
Contract Award 5/15/08
Completion 12/31/10
Therefore, it is recommended that the Contract Documents be approved by the Board of Commissioners and that the Purchasing Agent advertise for bids.
If further clarification is required, please advise the undersigned.
Requested, Osoth Jamjun, Chief of Maintenance & Operations, MPS:SO’C:MAG:IJA
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this March 6, 2008. Approved, President Terrence J. O’Brien