TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 09-422-11 Furnish, Deliver and Install an Emergency Alarm System at the Main Office Building, estimated cost $300,000.00, Account 101-15000-612780, Requisition 1215496
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Dear Sir:
Contract documents and specifications have been prepared to furnish, deliver and install an emergency alarm system at the Main Office Building.
The purpose of this contract is to enhance the Life Safety Systems at the Main Office Building. These systems will notify occupants and protect personnel and valuable District property from loss due to fire.
The estimated cost for this contract is $300,000.00.
The bid deposit for this contract is $15,000.00.
The term of the contract shall be no longer than twenty (20) days after approval of the contractor’s bond. The contractor will be charged $200.00 per day for liquidated damages for each day beyond the period specified for completion and acceptance of the work.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Electrical” category for establishing PCE utilization goals. The PCE utilization goals, for this contract, are 13% Minority Business Enterprises (MBE), 7% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise January 7, 2009
Bid Opening January 27, 2009
Award February 19, 2009
Completion March 16, 2009
Funds are being requested in 2009, in Account 101-15000-612780, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 09-422-11.
Requested, Edmund J. Cook, Deputy Chief Engineer, EJC:EMcE:BKS:MG:CW:PJC
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008
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