TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 16, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 22-RFP-14 SAP Consulting Services with invenioLSI dba Labyrinth Solutions LLC in an amount not to exceed $450,000.00, Account 101-27000-612430, Requisition 1581184
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with invenioLSI dba Labyrinth Solutions LLC, to provide SAP Consulting Services.
The purpose of this contract is to obtain consulting services to assist the District’s Information Technology team in optimizing the District’s SAP software operation and its applications. All services will be delivered by December 31, 2025.
On August 3, 2022, Request for Proposal 22-RFP-14 SAP Consulting Services was advertised. One thousand one hundred thirty-three (1,133) firms were notified of this request for proposal (RFP) and forty-seven (47) firms requested proposal documents. The District received five (5) proposals August 26, 2022 from the following vendors: Aspire HR, Inc., Quintel Management Consultants, Inc., invenioLSI dba Labyrinth Solutions LLC, Natsoft Corporations and V3IT Consulting Inc.
Four District employees, two members of the Information Technology Department, one member from the Human Resources Department, and one member of the Procurement and Materials Management Department reviewed each proposal. Proposals were evaluated based on criteria such as: understanding of the project, approach to work, experience completing projects of similar scope, technical competence, and cost.
Based on the initial evaluation, three (3) proposers were scheduled to do a presentation and respond to questions from the District’s evaluation team. The proposers were then afforded the opportunity to submit an unqualified Best and Final Offer to the Director of Procurement and Materials Management.
After the overall evaluation of the proposers, invenioLSI dba Labyrinth Solutions LLC was selected to provide SAP Consulting Services.
InvenioLSI dba Labyrinth Solutions LLC has relevant experience and high level of competency to provide the services for optimizing technical components and business applications in the District’s SAP software.
The Minority, Women, and Small Business Enterprises goals for the above contract are 15% MBE and/or WBE and 10% SBE. Appendix V was not included. The Diversity Section has reviewed the agreement and has concluded that invenioLSI dba Labyrinth Solutions LLC is in accordance with the District’s Affirmative Action Policy.
Inasmuch as the firm of invenioLSI dba Labyrinth Solutions LLC possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per Section 11.4 of the Purchasing Act, in an amount not to exceed $450,000.00.
Funds for the 2023 expenditure, in the amount of $150,000.00, are available in Account 101-27000-612430. The estimated expenditure for 2024 is $150,000.00, 2025 is $150,000.00. Funds for the 2024 and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Sean T. Kelly, Acting Director of Information Technology, STK:RA:ky
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 16, 2023
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