TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 18, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 18-802-21, Furnish, Deliver and Install A Shaftless Screw Conveyor in an Aerated Grit Tank at The Calumet Water Reclamation Plant, estimated cost $300,000.00
Body
Dear Sir:
On November 1, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 18-802-21, Furnish, Deliver and Install A Shaftless Screw Conveyor in an Aerated Grit Tank at The Calumet Water Reclamation Plant.
In response to a public advertisement of February 13, 2019, a bid opening was held on March 26, 2019. The bid tabulation for this contract is:
IHC CONSTRUCTION COMPANIES, L.L.C. $650,000.00
Nine hundred fifty-five (955) companies were notified of this contract being advertised and thirty-one (31) companies requested specifications.
A review of the bid submitted by IHC Construction Companies, L.L.C., the sole bidder, revealed that the bid is approximately 117 percent over the contract estimate and is considered too high for award. Therefore, the bid is rejected in the public’s best interest. The Director of Procurement and Materials Management has informed IHC Construction Companies, L.L.C., of this action.
The Maintenance and Operations Department will revise the contract and re-advertise.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 18, 2019