TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Axon Enterprise, Inc. to provide a Police body camera program and related services under Sourcewell Contract 101223-AXN, in an amount not to exceed $374,693.89, Accounts 101-15000-612430/612820/623990, Requisition 1618646
Body
Dear Sir:
Authorization is requested to issue purchase and enter into an agreement with Axon Enterprise, Inc. (Axon) to provide a Police body camera program and related services under Sourcewell Contract 101223-AXN. The District has the ability to participate in Sourcewell Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq. The purchase order will begin on approximately June 1, 2024 and expire on October 31, 2028.
Sourcewell currently has a competitively bid contract with Axon to procure Police body camera services. On May 19, 2011, the Board of Commissioners granted authority to participate in the Sourcewell purchasing cooperative (formerly known as the National Joint Powers Alliance). The invitation to bid was issued to establish a contract to provide public safety video surveillance solutions with related equipment, software, and accessories. The term of the contract awarded to Axon began on February 4, 2024 and expires on December 15, 2027, with the option to extend for three additional one-year periods.
To comply with Illinois law, including 50 ILCS 706/10, the District intends to purchase Police body camera equipment, and utilize Axon’s software licensing and digital cloud storage space to administer its Police body camera program. Axon will also provide the District with maintenance service on all equipment, and will replace the initial shipment of cameras with cutting edge models twice over the requested four-year term.
Axon Enterprise, Inc. is registered and in good standing with the State of Illinois.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Axon Enterprise, Inc. in an amount not to exceed $374,693.89.
The estimated expenditures for 2024, 2025, 2026, and 2027 are $150,431.12; $71,842.25; $74,715.94; and $77,704.58 respectively. Funds for 2024 are available in accounts 101-15000-612430/612820/623990 contingent upon approval of a funds transfer also presented at this May 16, 2024 Board meeting. Funds for 2025, 2026, and 2027 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Shellie A. Riedle, Administrative Services Officer, JRM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2024