TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 18, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to decrease Contract 73-161-FH Vulcan Conveyance System and Maintenance Facilities, McCook Chicagoland Underflow Plan Reservoir, to Graycor Industrial Contractors, Inc. in an amount of $22,929.00 from an amount of $30,249,013.82 to an amount not to exceed $30,226,084.82 Account 401-50000-645620 Purchase Order 5000562
Body
Dear Sir:
On May 18, 2006, the Board of Commissioners authorized the Purchasing Agent to award Contract 73-161-FH Vulcan Conveyance System and Maintenance Facilities, McCook Chicagoland Underflow Plan Reservoir, to Graycor Industrial Contractors, Inc in an amount not to exceed $29,387,000.00. This contract was substantially complete as of February 13, 2008.
As of December 4, 2008 the attached list of Change Orders has been approved. The effect of these change orders resulted in an increase in an amount of $862,013.82 from the original amount awarded of $29,387,000.00. The current contract value is $30,249,013.82. The prior approved change orders reflect a 2.9% increase to the original contract value.
The contractor submitted a credit proposal (COR-028) in the amount of $15,328.00 for the deletion of landscaping work at Lawndale Avenue Solids Management Area and Mainstream Pumping Station. This change order proposal was submitted in response to the District’s field memorandum 04. The District performed an independent estimate and offered a counter-proposal of $22,929.00 (FL-339). The contractor accepted this counter-proposal and the engineer now recommends approval for the above credit.
This change order is in compliance with the Illinois Criminal Code, since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby requested that the Board of Commissioners authorize the Purchasing Agent to execute a change order to decrease Contract 73-161-FH in an amount of $22,929.00 (0.08% of the current contract value) from an amount of $30,249,013.82 to an amount not to exceed $30,226,084.82.
Funds will be restored to Account 401-50000-645620.
Requested, Joseph P. Sobanski, Chief Engineer, NV:MVL
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 18, 2008
Attachment