TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 17, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to advertise Contract 25-730-21, HVAC Improvements at the Egan & Kirie Water Reclamation Plants, estimated cost between $18,580,000.00 and $22,490,000.00, Account 401-50000-645780, Requisitions 1626920 and 1638370
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 25-730-21, HVAC Improvements at the Egan & Kirie Water Reclamation Plants, at the request of the Maintenance and Operations Department.
The purpose of this contract is to rehabilitate heating, ventilation, and air conditioning (HVAC) systems at the Egan and Kirie Water Reclamation Plants. The work consists of removing old systems and furnishing and installing new HVAC systems. The project consists of the following:
1. Boiler Control Upgrades at Egan and Kirie WRPs.
2. Replace 1 absorption chiller with 2 electric chillers at Egan WRP.
3. Replace cooling towers at Egan WRP.
4. Integrate new equipment to HVAC network at Egan WRP.
5. Replace 1 electric effluent chiller at Kirie WRP.
The contract is divided into two groups: Group A for Egan WRP and Group B for Kirie WRP. Separate contracts could be awarded for each group.
The estimated cost for this contract is between $18,580,000.00 and $22,490,000.00.
The bid deposit for this contract is $600,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing utilization goals for Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), and Veteran-owned Business Enterprise (VBE). The associated utilization goals for this contract are 20% MBE, 9% WBE, and 3% VBE for each group. A supplier’s exception is recommended.
The tentative schedule for this contract is as follows:
Advertise September 3, 2025
Bid Opening October 14, 2025
Award December 18, 2025
Completion December 31, 2027
Funds are available in Account 401-50000-645780.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 25-730-21.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations, JS:MM:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 17, 2025
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