TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-003-12, Furnish and Deliver Laboratory Disposable Gloves to Various Locations for a One (1) Year Period, to Saf-T-Gard International, Inc., in an amount not to exceed $68,669.50, Account 101-20000-623700
Body
Dear Sir:
On September 15, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-003-11, Furnish and Deliver Laboratory Disposable Gloves to Various Locations for a One (1) Year Period, beginning approximately January 1, 2023 and ending December 31, 2023.
In response to a public advertisement of September 28, 2022, Contract 23-003-11 was subsequently cancelled via addendum on September 28, 2022.
In response to a public re-advertisement of October 5, 2022, a bid opening was held on October 18, 2022. The bid tabulation for this contract is:
SAF-T-GARD INTERNATIONAL, INC. $68,669.50
SIDRA MEDICAL SUPPLY, INC. $101,392.70
EQUITY INDUSTRIAL SUPPLY $121,463.10
COLONIAL SCIENTIFIC, INC. $125,738.02
O & M ENTERPRISE GROUP $181,286.90
HEALTH SUPPLY 770, INC. $363,440.00
Saf-T-Gard International, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $145,00.00, placing the total bid of $68,668.50 approximately 52.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-003-12, to Saf-T-Gard International, Inc., in an amount not to exceed $68,669.50.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are being requested in 2023, in Account 101-20000-623700, and are contingent upon the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2022
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