TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 10, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend agreement with Interpersonal Frequency LLC, for Contract 21-RFP-07, Enhancements to the District’s New Website in an amount of $100,150.00, from an amount of $299,950.00 to an amount not to exceed $400,100.00, Account 101-27000-612430, Purchase Order 3119613 (Deferred from the July 13, 2023 Board Meeting)
Body
Dear Sir:
On January 20, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 21-RFP-07, Enhancements to the District’s New Website with Interpersonal Frequency LLC, in an amount not to exceed $300,000.00.
As of June 26, 2023, the attached list of change orders has been approved.
Original Contract Amount $300,000.00
Date of Board Approval 01/20/2022
Cumulative Change Order (11/18/2022) ($50.00)
% Change of Original Contract Value 00.02%
Current Contract Value $299,950.00
Requested Increase or Decrease $100,150.00
New Contract Value $400,100.00
% Change of Current Contract Value 33.39%
Total % Change of Original Contract Value 33.37%
This change order is necessary to take the final design prototype and review phases of the website design into the development and launch stages. These stages provide the enhanced website functionality in a working state including upgraded content migration into the District’s standard webhosting platform. This also includes functionality testing and review before the upgraded website launch. The time period for launch is approximately 3-4 months.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend agreement in an amount of $100,150.00 (33.39% of the current contract value), from an amount of $299,950.00, to an amount not to exceed $400,100.00.
Funds are available in Account 101-27000-612430.
Recommended, Sean T. Kelly, Director of Information Technology
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 10, 2023
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