TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 24-665-11, Landscape Maintenance at Various Service Areas, Groups A, B, and C, to Lizzette Medina & Company, in an amount not to exceed $1,904,600.00, Accounts 101-67000/68000/69000-612420, Requisitions 1609292, 1580835, and 1577294
Body
Dear Sir:
On December 21, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 24-665-11, Landscape Maintenance at Various Service Areas.
In response to a public advertisement of January 31, 2024, a bid opening was held on February 27, 2024. The bid tabulation for this contract is:
GROUP A: STICKNEY SERVICE AREA
SEMPER FI LANDSCAPING, INC $607,150.00
LIZZETTE MEDINA & COMPANY $941,200.00
GROUP B: CALUMET SERVICE AREA
SEMPER FI LANDSCAPING, INC $304,795.00
LIZZETTE MEDINA & COMPANY $437,830.00
TOTAL PROPERTY MANAGEMENT MAINTENANCE &
ENGINEERING SERVICES, LLC $483,400.00
GROUP C: NORTHSIDE SERVICE AREA
LIZZETTE MEDINA & COMPANY $375,412.00
GROUP D: LAWNDALE AVENUE SOLIDS MANAGEMENT AREA
SEMPER FI LANDSCAPING, INC $158,025.00
LIZZETTE MEDINA & COMPANY $195,835.00
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $1,037,500.00 for Group A, $491,000.00 for Group B, and $376,100.00 for Group C, for a combined total amount of $1,904,600.00.
Semper Fi Landscaping, Inc. (Semper Fi), the apparent low bidder, submitted a bid for Groups A, B, and D. Semper Fi did not comply with the Revised Appendix D under Section 15, Utilization Plan Submission (d) and Section 16, Bid Submission Compliance Review under (a) (i) because they failed to submit with its bid the required subcontractors Letter of Intent and is considered non-responsive and rejected. The Director of Procurement and Materials Management has notified Semper Fi of this action.
Lizzette Medina & Company (Lizzette) submitted a bid for Group D. Lizzette did not comply with the Revised Appendix D under Section 15, Utilization Plan Submission (d) and Section 16, Bid Submission Compliance Review under (a) (i) because they failed to submit with its bid the required subcontractors Letter of Intent and is considered non-responsive and rejected. The Director of Procurement and Materials Management has notified Lizzette of this action.
The Maintenance and Operations Department will re-advertise Group D at a later time.
Lizzette, the lowest responsible bidder for Groups A, B, and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, and C was $2,101,100.00, placing the bid of $1,950,277.00, approximately 7.2 percent below the estimate.
The Affirmative Action Ordinance Revised Appendix D goals for this contract are 20 percent Minority Business Enterprise (MBE), 9 percent Women Business Enterprise (WBE), and 3 percent Veteran-Owned Business Enterprise (VBE).
Lizzette is in compliance with the Affirmative Action Ordinance Revised Appendix D for Groups A, B, and C as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Veteran-Owned Business Enterprise (VBE) utilization goals for this contract are 20 percent MBE and 9 percent WBE. Bidder offered 3 percent for the VBE goals.
Lizzette Medina & Company has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following trades will be utilized on this contract: Operating Engineers (150). The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 24-665-11, Groups A, B, and C, to Lizzette Medina & Company, in an amount not to exceed $1,904,600.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work upon approval of the contractor’s bond and terminate thirty-six (36) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
The contract will employ approximately 15 people for the services.
Funds for the 2024 expenditures for Groups A, in the amount of $233,000.00, are available in Account 101-69000-612420. The estimated expenditures for 2025 are $355,200.00, for 2026 are $355,200.00, and 2027 are $94,100.00. Funds for 2025, 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2024 expenditures for Group B, in the amount of $142,430.00, are available in Account 101-68000-612420. The estimated expenditures for 2025 are $142,430.00, for 2026 are $142,430.00, and 2027 are $63,710.00. Funds for 2025, 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2024 expenditures for Group C, in the amount of $78,100.00, are available in Account 101-67000-612420. The estimated expenditures for 2025 are $129,000.00, for 2026 are $129,000.00, and 2027 are $40,000.00. Funds for 2025, 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2024
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