TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 18-254-3P Chemical Phosphorus Removal Facility, Calumet Water Reclamation Plant, to IHC Construction Companies, LLC in an amount of $34,937.77, from an amount of $16,334,179.09, to an amount not to exceed $16,369,116.86, Account 201-50000-645650, Purchase Order 4000092
Body
Dear Sir:
On August 11, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 18-254-3P Chemical Phosphorus Removal Facility, Calumet Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount not to exceed $15,577,000.00, plus a five (5) percent allowance for change orders in an amount of $778,850.00, for a total amount not to exceed $16,355,850.00. The scheduled contract completion date is November 29, 2024.
As of June 7, 2024, the attached list of change orders has been approved.
Original Contract Amount $15,577,000.00
Date of Board Approval 8/11/2022
Cumulative Change Order (6/7/2024) $757,179.09
% Change of Original Contract Value 4.86%
Current Contract Value $16,334,179.09
Requested Increase $34,937.77
New Contract Value $16,369,116.86
% Change of Current Contract Value 0.21%
Total % Change of Original Contract Value 5.09%
Item 1. An extra in the amount of $8,145.50, for providing material and labor for up sizing circuit breakers in a power distribution panel board to provide adequate over current protection for HVAC equipment and to meet code. The contractor submitted a cost proposal (CO-33) for an extra in the amount of $8,145.50 and a credit in the amount of $0.00, for a net extra in the amount of $8,145.50. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO33, that the Engineering Department would recommend its approval.
Item 2. An extra in the amount of $18,061.57, for providing material and labor for installing I/O cards and associated appurtenances which are required to show the status of fill valves on local control panels. The contractor submitted a cost proposal (CO-34) for an extra in the amount of $18,061.57 and a credit in the amount of $0.00, for a net extra in the amount of $18,061.57. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO34, that the Engineering Department would recommend its approval.
Item 3. An extra in the amount of $8,730.70, for providing material and labor for installing separate power feeds to five phosphate analyzer filter cabinets as required by the manufacturer. The contractor submitted a cost proposal (CO-35) for an extra in the amount of $8,730.70 and a credit in the amount of $0.00, for a net extra in the amount of $8,730.70. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO35, that the Engineering Department would recommend its approval.
The above three change orders are in compliance with the Illinois Criminal Code since the changes are germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute three change orders to increase Contract 18-254-3P in an amount of $34,937.77 (0.21% of the current contract value), from an amount of $16,334,179.09, to an amount not to exceed $16,369,116.86.
Funds are available in Account 201-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, GMR:PO’B
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2024
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