TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 2, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase agreement with Siemens Industry, Inc., to Provide Maintenance, Repair Services, and Upgrades for Fire Alarm Systems at the O’Brien & Calumet Water Reclamation Plants, the Mainstream Pump Station, and the Lockport Powerhouse, in an amount of $162,636.00 from an amount of $1,090,050.00 to an amount not to exceed $1,252,686.00, Accounts, 101, 201-50000, 67000, 68000, 69000-612780, 623070, 645750 Purchase Orders 3121754, 3121755, and 3121756
Body
Dear Sir:
On September 1, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into an agreement with Siemens Industry, Inc., to provide maintenance, repair services, and upgrades for fire alarm systems at the O’Brien & Calumet Water Reclamation Plants, the Mainstream Pump Station, and the Lockport Powerhouse, in an amount not to exceed $1,090,050.00.
There have been no prior change orders.
Original Contract Amount $1,090,050.00
Date of Board Approval 9/1/2022
Cumulative Change Order Value (4/19/2024) $0.00
% Change of Original Contract Value 0.0%
Current Contract Value $1,090,050.00
Requested Increase or Decrease $162,636.00
New Contract Value $1,252,686.00
% Change of Current Contract Value 14.9%
% Change of Original Contract Value 14.9%
The purpose of the increase is to provide additional equipment and labor for the fire alarm systems at Lockport Powerhouse, North Branch Pump Station, Calumet Water Reclamation Plant, and Mainstream Pump Station. The need for this work was not known until after the project started. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the contract in an amount of $162,636.00 (approximately 14.9% of the current contract value), from an amount of $1,090,050.00, to an amount not to exceed $1,252,686.00.
Funds are available in Account 201-50000- 645750.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:JMC:AP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 2, 2024