TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order and enter into an agreement with KTA-Tator, Inc. for Professional Engineering Services for Contract 08-861-2C, Updating and Production of MWRD General Specifications for Protective Coatings in CSI Master Format - 2004 Edition, in an amount not to exceed $59,790.11, Account 201-50000-601170, Requisition 1241114
Body
Dear Sir:
Approval is requested to issue a purchase order and enter into an agreement with KTA-Tator, Inc. (KTA) to provide professional engineering services for Contract 08-861-2C, Updating and Production of MWRD General Specifications for Protective Coatings in CSI Master Format - 2004 Edition.
The proposed work consists of updating the District’s current standard specifications for protective coatings and placing them in the new CSI MasterFormat - 2004 Edition format. This format is the current industry standard for infrastructure projects such as the District constructs and should be valid for the next 25 years or more. The final work product will be incorporated into the single volume of District General Conditions and Specifications being completed under a separate contract.
The consultant will provide a one-day seminar for District personnel educating them in Coating Design, Selection, Testing and Application. Request for interviews were sent to the following consulting firms:
• Construction Technology Laboratories (CTL Group)
• Corrosion Control Consultants & Labs, Inc. (CCC&L)
• KTA-Tator, Inc.
• Tank Industry Consultants
Interviews were conducted and KTA was determined to be the best qualified consultant for this work. A technical proposal was requested from KTA and subsequent negotiations were held. The negotiations resulted in an acceptable fee schedule with an average hourly rate of $34.94 and a not-to-exceed value of $59,790.11.
The approximate components of the total fee are as follows:
ITEM FEE
1. Direct Labor Costs - KTA
A. Labor Costs $ 18,630.00
B. Overhead and Profit $ 36,660.11
C. Total Labor Fee $ 55,290.11
2. Reimbursable Direct Costs $ 4,500.00
Total Fee (NOT TO EXCEED) $ 59,790.11
Funds are available in Account 201-50000-601170.
Since the services that are to be provided are professional in nature and the aforementioned firms are reputable, it is recommended that the Purchase Order be issued without advertising, according to Section 11.4 of the Purchasing Act.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to issue a purchase order to KTA-Tator, Inc., in an amount not to exceed $59,790.11.
Requested, Joseph P. Sobanski, Chief Engineer, JPS:KAK:tn
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this May 1, 2008. Approved, President Terrence J. O’Brien
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