TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 16, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 22-644-12, Furnishing and Delivering Liquid Carbon Dioxide to the Stickney Water Reclamation Plant (Re-Bid), to Linde, Inc., in an amount not to exceed $924,275.00, Account 101-69000-623560, Requisition 1587231
Body
Dear Sir:
On September 15, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 22-641-11, Furnishing and Delivering Liquid Carbon Dioxide to the Stickney Water Reclamation Plant.
In response to a public advertisement of November 9, 2022, a bid opening was held on November 29, 2022. No bids were received.
In response to a public re-advertisement of December 14, 2022, a bid opening was held on January 10, 2023. The bid tabulation for this contract is:
LINDE, INC. $924,275.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: Could not provide a bid at this time due to supply issues. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Linde, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $841,000.00, placing their bid of $924,275.00 approximately 9.9 percent above the estimate.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The bid deposit in the amount of $42,000.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract shall begin five days after the date of the purchase order, and terminate thirteen (13) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 22-644-12 to Linde, Inc., in an amount not to exceed $924,275.00.
Funds for the expenditure for 2023 are available in Account 101-69000-623560 in the amount of $743,100.00. The estimated expenditure for 2024 is $181,175.00 and is contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 16, 2023