TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 21, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order with the law firm of Burke Burns & Pinelli, Ltd. to conduct a comprehensive review and assessment of the District’s procurement policies and procedures in an amount of $55,000.00, from an amount of $95,000.00, to an amount not to exceed $150,000.00. Account 101-30000-612430, Purchase Order 3130512
Body
Dear Sir:
On July 11, 2024, the Board of Commissioners (“Board”) authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with the law firm of Burke Burns & Pinelli, Ltd. to conduct a comprehensive review and assessment of the District’s procurement policies and procedures in an amount not to exceed $95,000.00.
This contract has no prior change orders.
Original Contract Amount $95,000.00
Date of Board Approval 07/11/2024
Cumulative Change Order (11/14/2024) ($0.00)
% Change of Original Contract Value (0%)
Current Contract Value $95,000.00
Requested Increase $55,000.00
New Contract Value $150,000.00
% Change of Current Contract Value 57.89%
Total % Change of Original Contract Value 57.89%
This change order is requested in order for Burke Burns & Pinelli, Ltd. to complete its review and assessment, which included interviews, legal research, and analysis of best practices in public sector procurement.
This change order is in compliance with the Illinois Criminal Code because the additional legal assistance necessary to complete the review and assessment was not reasonably foreseeable at the time the contract was signed. The change is germane to the original contract as signed, and the change order is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $55,000.00 (57.89% of current contract value) from an amount of $95,000.00, to an amount not to exceed $150,000.00.
Funds are available in Account 101-30000-612430.
Requested, Brian A. Perkovich, Executive Director, BAP:BJD:rm
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 21, 2024