TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 8, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order for Contract 15-934-11, Furnishing and Delivering Magnesium Chloride, to Envirotech Services, Inc., in an amount of $251,176.94, from an amount of $1,511,268.78, to an amount not to exceed $1,260,091.84, Account 101-69000-623560, Purchase Order 3086593
Body
Dear Sir:
On August 6, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 15-934-11, Furnishing and Delivering Magnesium Chloride, to Envirotech Services, Inc., in an amount not to exceed $1,961,164.00. The contract expired on June 25, 2019.
As of July 26, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $449,895.22 from the original amount awarded of $1,961,164.00. The current contract value is $1,511,268.78. The prior approved change orders reflect an approximate 22.9% decrease to the original contract value.
This change order will decrease the remaining funding and close-out the purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 15-934-11, in an amount of $251,176.94 (approximately 16.6% of the current contract value) from an amount of $1,511,268.78 to an amount not to exceed $1,260,091.84.
Funds will be restored to Account 101-69000-623560.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:BK:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 8, 2019
Attachment