TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 4, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-659-11, Agricultural Management, Agricultural Fieldside Mowing, and Fence Installation and Repair in Fulton County, Illinois, Groups A and C, to C&J Mowing and Fencing, LLC, in an amount not to exceed $885,000.00, Account 101-69000-612420, Requisitions 1576860 (As Revised)
Body
Dear Sir:
On November 17, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-659-11, Agricultural Fieldside Mowing, and Fence Installation and Repair in Fulton County, Illinois.
In response to a public advertisement of February 8, 2023, a bid opening was held on March 7, 2023. The bid tabulation for this contract is:
GROUP A: AGRICULTURAL MANAGEMENT
C&J MOWING AND FENCING, LLC $721,640.00
GROUP B: AGRICULTURAL FIELDSIDE MOWING
MICHAEL GIBBS FARMS $330,072.00
C&J MOWING AND FENCING, LLC $349,860.00
TOTAL PROPERTY MANAGEMENT & ENGINEERING $366,996.00
SERVICES, LLC
GROUP C: FENCE INSTALLATION AND REMOVAL
C&J MOWING AND FENCING, LLC $182,925.00
Group B is under review.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $885,000.00 for Groups A and C combined.
C&J Fencing and Mowing, LLC, the lowest responsible bidder for Groups A and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $885,000.00, placing their total bid of $904,565.00, approximately 2.2 percent above to the estimate.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V goals were not applicable to Group A and Group C.
The contract will require approximately six (6) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-659-11 to C&J Mowing and Fencing, LLC, for Groups A and C in an amount not to exceed $885,000.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work on or about May 8, 2023, or upon approval of the contractor’s bond, whichever occurs later and the contract shall terminate December 31, 2025, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2023 expenditure, in the amount of $239,750.00, are available in Account 101-69000-612420. The estimated expenditures for 2024 are $295,000.00 and 2025 are $350,250.00. Funds for the 2024 and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 4, 2023
Attachments