TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 21, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authorization to increase cost estimate for Contract 08-901-12, Furnish and Deliver Oil Filtration Equipment to the Stickney Water Reclamation Plant, in an amount of $4,100.00, from $22,500.00 to $26,600.00, Account 101-69000-623860 (Req. 1230313)
Body
Dear Sir:
Contract 08-901-11, Furnish and Deliver Oil Filtration Equipment to the Stickney Water Reclamation Plant, was approved for authority to advertise at the Board Meeting of December 6, 2007, in an amount not to exceed $22,500.00. The Contract was advertised on December 19, 2007, and one bid was received at the bid opening on January 15, 2008. The bid was judged unreasonably high in relation to the Contract estimate and was rejected.
The Maintenance and Operations staff re-examined and revised the cost estimate and contract specification based on comments received from Planholders. The specification no longer includes training and the associated insurance, and furnishing and delivering particle counters. The revised cost estimate and specification may result in additional bidders when the Contract is re-advertised.
It is therefore requested that authority be granted by the Board of Commissioners to increase the Contract cost estimate by $4,100.00, from $22,500.00 to $26,600.00. The Contract will be re-advertised in the near future as Contract 08-901-12.
Funds are available in Account 101-69000-623860.
If further clarification is required, please advise the undersigned.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, MPS:SO'C:MAG:BSO
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this February 21, 2008. Approved, President Terrence J. O’Brien