TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 21, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich Executive Director
Title
Issue purchase order and enter into an agreement with Agilent Technologies, Inc., for technical support and consumable supplies for Agilent Technologies equipment, in an amount not to exceed $114,351.00, Accounts 101-16000-612970, 623570, Requisition 1542387
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Agilent Technologies, Inc., for technical support and consumable supplies for Agilent Technologies (Agilent) equipment in the Organic Compounds Analytical Laboratory at the John E. Egan Water Reclamation Plant. This purchase order will expire on June 30, 2023.
Agilent Gas Chromatograph (GC), GC/Mass Spectrometer (GC/MS), and Liquid Chromatograph/MS systems are used for the organic compounds analyses, which are required by the NPDES, USEPA Part 503 rule, Sewage & Waste Control Ordinance, Water Quality Standard, and National Emission Standards for Hazardous Air Pollutants.
Agilent, the sole-service provider for repairs and replacement parts for four Agilent analytical systems has submitted pricing for the services required. Agilent provides locally trained field representatives who are an ISO9000-certified source for factory authorized service and delivers quick turnaround time for emergency repairs to reduce instrument downtime. Services performed by parties other than an Agilent Authorized Support Provider could invalidate Agilent warranties. Agilent is also the sole source provider for factory recommended replacement parts, software updates, proprietary factory recommended hardware upgrades, and factory authorized escalation services to resolve difficult problems. Inasmuch as Agilent is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Agilent is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall under the provision of the MPLA.
The Affirmative Action Ordinance is not included because Agilent is the sole provider for repairs and replacement parts.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Agilent in an amount not to exceed $114,351.00.
Funds for the 2020 expenditures in the amount of $16,558.50 are available in Accounts 101-16000-612970. The estimated expenditure for 2021 is $38,117.00, for 2022 is $38,117.00, and 2023 is $21,558.50. Funds for the 2021, 2022 and 2023 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:AL:cs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 21, 2020