TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 19, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to and enter into an agreement with Emerson Process Management Power & Water Solutions, Inc., to provide Multi-Year SureService Telephone Support and Software Updates for the Ovation for Windows DCS and Remote Telemetry Units at the Kirie, Egan, Hanover Park, O’Brien, and Stickney Water Reclamation Plants, and at the Lockport Powerhouse Control Center and the Waterways Control Room, in an amount not to exceed $2,358,143.00, Accounts 101-66000, 67000, 69000-612620, 612650, Requisitions 1617442, 1619152, 1621428, and 1621429 (As Revised)
Body
Dear Sir:
Authorization is requested to issue purchase orders to and enter into an agreement with Emerson Process Management Power & Water Solutions, Inc., to provide multi-year SureService telephone support and software updates for the Ovation for Windows DCS and remote telemetry units at the Kirie, Egan, Hanover Park, O’Brien, and Stickney Water Reclamation Plants, and at the Lockport Powerhouse Control Center and the Waterways Control Room. All services will be completed by December 31, 2029.
Emerson Process Management Power & Water Solutions, Inc., the sole source provider of these services, has submitted pricing for the services required. Inasmuch as Emerson Process Management Power & Water Solutions, Inc., is the only source of the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Emerson Process Management Power & Water Solutions, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, is not included because Emerson Process Management Power & Water Solutions, Inc. is the sole provider of this service.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to and enter into an agreement with Emerson Process Management Power & Water Solutions, Inc., in an amount not to exceed $2,358,143.00.
Funds for the 2025 expenditure, in the amount of $ $452,045.00, are available in Accounts 101-66000, 67000, 69000-612620, 612650. The estimated expenditure for 2026 is $ $461,433.00, 2027 is $470,925.00, 2028 is $481,519.00, and 2029 is $492,221.00. Funds for the 2026 through 2029 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Marcellino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 19, 2024