TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 7, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-419-11, Elevator Maintenance and Repair Service at The Main Office Building Complex, to Parkway Elevators, Inc., in an amount not to exceed $164,973.04, Accounts 101-15000-612370, 612390 Requisition 1601240
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Dear Sir:
On June 15, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 23-419-11, Elevator Maintenance and Repair Service at the Main Office Building Complex.
In response to a public advertisement of July 26, 2023, a bid opening was held on August 15, 2023. The bid tabulation for this contract is:
PARKWAY ELEVATORS, INC. $164,973.04
MID-AMERICAN ELEVATOR CO., INC. *$204,600.00
*corrected total
Parkway Elevators, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $172,000.00, placing the bid of $164,973.04 approximately 4 percent below the estimate.
The Minority-owned Business Enterprise (MBE) and Women-owned Business Enterprise (WBE) utilization goals for this contract are 15 percent MBE and/or WBE.
Parkway Elevators, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority-owned Business Enterprise (MBE) and/or Women-owned Business Enterprise (WBE) utilization goals for this contract are 15 percent MBE participation.
Parkway Elevators, Inc. has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: elevator constructors. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately two to three (2-3) people for the services.
The contract shall commence upon approval of the contractor’s bond and terminate three years thereafter.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-419-11 to Parkway Elevators, Inc., in an amount not to exceed $164,973.04.
Funds for the 2023 expenditure, in the amount of $17,122.75 are available in Accounts 101-15000-612370, 612390. The estimated expenditures for 2024 are $54,991.01, for 2025 are $54,991.01, and for 2026 are $37,868.27. Funds for the 2024, 2025, and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Shellie Riedle, Administrative Services Officer
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 7, 2023
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