TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 12-839-11 Services to Manually Clean the TARP Bar Screens at the Calumet Water Reclamation Plant, estimated cost $480,000.00, Account 101-68000-612600, Requisition 1334302
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 12-839-11 Services to Manually Clean the TARP Bar Screens at the Calumet Water Reclamation Plant, for a two-year period, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to manually clean the TARP bar screens at the Calumet Water Reclamation Plant. The screens prevent large debris from progressing through the remainder of the system.
The estimated cost for this contract is $480,000.00. The estimated 2012 and 2013 expenditures are $240,000.00 and $240,000.00 respectively.
The bid deposit for this contract is $24,000.00.
The contract specifications require that the contractor commence work upon approval of the contractor's bond and shall be completed by December 31, 2013.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will not be included in this contract because it does not offer practical or cost-effective opportunities for direct or indirect subcontracting.
The tentative schedule for this contract is as follows:
Advertise April 11, 2012
Bid Opening May 1, 2012
Award June 7, 2012
Completion December 31, 2013
Funds for the current year are available in Account 101-68000-612600. Funds for the subsequent year 2013 are contingent on the Board of Commissioners' approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 12-839-11.
Requested, Manju Prakash Sharma, Director of Maintenance & Operations, SES:SO'C:MAG:LSC:PKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012