TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 6, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to increase purchase order to A.W. Chesterton Company, to Furnish and Deliver Mechanical Seals and Repair Services for Mechanical Seals at the Stickney and Calumet Water Reclamation Plants, in an amount of $24,900.00, from an amount of $127,939.00 to an amount not to exceed $152,839.00, Account 101-68000-612650, Purchase Order 3066162
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Dear Sir:
On November 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into an agreement with A.W. Chesterton Company, to Furnish and Deliver Mechanical Seals and Repair Services for Mechanical Seals at the Stickney and Calumet Water Reclamation Plants, in an amount not to exceed $129,000.00. The contract expires on December 31, 2013.
As of November 16, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $1,061.00 from the original amount awarded of $129,000.00. The current contract value is $127,939.00. The prior approved change orders reflect a 0.8% decrease to the original contract value.
An increase in the contract value is being requested to rebuild the TARP and Digester pump seals to OEM standards.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $24,900.00 (approximately 19.5% of the current contract value) from an amount of $127,939.00 to an amount not to exceed $152,839.00.
Funds will be available in Account 101-68000-612650 pending approval of the 2013 budget by the Board of Commissioners.
Requested, Manju P. Sharma, Director of Maintenance and Operations, SES:SO'C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 6, 2012
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