TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 7, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-845-3P Heavy Equipment Storage Building Site Improvements, Bulk Material Storage Building, Calumet Water Reclamation Plant, O’Brien Water Reclamation Plant, estimated cost between $1,501,000.00 and $1,817,000.00, Account 401-50000-645680, Requisition 1480002
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 17-845-3P Heavy Equipment Storage Building Site Improvements, Bulk Material Storage Building, Calumet Water Reclamation Plant, O’Brien Water Reclamation Plant (WRPs).
The purpose of this project is to implement site improvements around the perimeter of the Heavy Equipment Storage Building at the Calumet WRP and to construct a new Bulk Material Storage Building at the O’Brien WRP.
The project consists of the following:
1. Construct a new concrete pavement surrounding the Heavy Equipment Storage Building and provide a new concrete driveway connecting to the roadway to the west at the Calumet WRP.
2. Install two Bio-Swales on the east and west sides of the Heavy Equipment Storage Building at the Calumet WRP.
3. Install yard lighting and pavement striping at the Calumet WRP.
4. Construct a new Bulk Material Storage Building and provide a new concrete driveway at the O’Brien WRP.
5. Relocate a gravel road to the north of the Bulk Material Storage Building at the O’Brien WRP.
6. Provide suitable drainage and erosion control measures around the perimeter of both work sites at the Calumet and O’Brien WRPs.
It is estimated that 16 jobs will be created or saved as a result of award of this contract with an estimated 4,435 man-hours of skilled trades utilized.
The estimated cost for this contract is between $1,501,000.00 and $1,817,000.00.
The bid deposit for this contract is $90,850.00.
The contract specifications require that all work shall be completed within 365 calendar days after approval of the contractor’s bond. Liquidated damages are $1,000.00 for each calendar day that the contractor is in default of the time specified for failing to achieve substantial work completion and $200.00 for each calendar day that the contractor is in default of the time specified for completion of the entire work.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “General Construction” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and/or Small Business Enterprises (SBE) utilization goals. The MBE, WBE and/or SBE utilization goals for this contract are: 20 percent MBE, 10 percent WBE, and 10 percent SBE.
The tentative schedule for this contract is as follows:
Advertise January 17, 2018
Bid Opening February 20, 2018
Award May 3, 2018
Completion May 2, 2019
Funds are being requested in 2018, in Account 401-50000-645680, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-845-3P.
Requested, Marcella V. Landis, Acting Director of Engineering, ECB:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 7, 2017