TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue Purchase Order to Thermo LabSystems, Inc. for Renewal Licenses and Software Upgrades for the Laboratory Information Management System, in an amount not to exceed $131,291.90, Account 101-27000-612820, Requisition 1589962
Body
Dear Sir:
Authorization is requested to issue a purchase order to Thermo LabSystems, Inc., for renewal licenses and software upgrades for the Laboratory Information Management System for a one-year period for the Analytical Laboratories Division at the Stickney Water Reclamation Plant and all other laboratory locations. This purchase order will cover the period of January 1, 2023, to December 31, 2023. The renewal must be in place before the current coverage period expires on December 31, 2022, to ensure continuous service.
Thermo LabSystems, Inc, the sole service provider of renewal licenses and software upgrades for the Laboratory Information Management System, has submitted prices for the services required. Inasmuch as Thermo LabSystems, Inc. is the only source of supply for the services required, said purchase order may be issued without competitive bidding pursuant to Section 11.4 of the Purchasing Act.
Thermo LabSystems, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the contract price consists primarily of licensing fees and the requested service does not provide practical opportunities for subcontracting.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue said purchase order to Thermo LabSystems, Inc. in an amount not to exceed $131,291.90.
Funds are available in Account 101-27000-612820.
Requested, John Sudduth, Director of Information Technology, JHS:SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2022