TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 21, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order to Tompkins Printing Equipment Co, in an amount of $6,000.00 from an amount of $9,900.00 to an amount not to exceed $15,900.00, Account 101-15000-623520, Purchase Order 8010468
Body
Dear Sir:
On March 6, 2023, the Director of Procurement and Materials Management issued a purchase order to Tompkins Printing Equipment Co., to provide repair and maintenance parts and services on an as needed basis for print shop equipment in an amount not to exceed $9,900.00.
There is no history of prior change orders.
Original Contract Amount $9,900.00
Date of Award 03/06/2023
Cumulative Change Order (12/8/2023) $0.00
% Change of Original Contract Value N/A
Current Contract Value $9,900.00
Requested Increase or Decrease $6,000.00
New Contract Value $15,900.00
% Change of Current Contract Value 60.61%
An increase in the purchase order is being requested to purchase replacement rollers for the Baum printing press in the printshop. This printer was originally purchased in 2014, and this is the first-time rollers need to be replaced.
This change order is in compliance with the Illinois Criminal Code because it is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase orders with Tompkins Printing Equipment Co. in an amount of $6,000.00 (60.60% of the current contract value), from an amount of $9,900.00, to an amount not to exceed $15,900.00.
Funds are available in Account 101-15000-623520.
Requested, Shellie A. Riedle, Administrative Services Officer, CO
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 21, 2023