TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 6, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Issue purchase order for Contract 08-893-11 to SHG of Illinois, LLC, to Furnish and Deliver a Utility Transport Vehicle to the Prairie Plan Site in Fulton County, Illinois, in an amount not to exceed $12,450.00, Account 101-68000-634760, Requisition 1225162
Body
Dear Sir:
On December 6, 2007, the Board of Commissioners passed an order directing the Purchasing Agent to advertise for bids to Furnish and Deliver a Utility Transport Vehicle to the Prairie Plan Site in Fulton County, Illinois.
In response to a public advertisement of January 2, 2008, a bid opening was held on January 29, 2008. The bid tabulation for this contract is:
HERITAGE EQUIPMENT COMPANY $12,300.00
SHG OF ILLINOIS, LLC $12,450.00
R. F. HOUTZ & SON, INC. $12,999.00
GERMAN-BLISS EQUIPMENT, INC. $15,000.00
One hundred ninety-five (195) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
A review of the low bid submitted by Heritage Equipment Company, by the Maintenance and Operations Department, revealed that the bidder offered a transport vehicle with a cargo bed capacity of 11.2 cubic feet, and the detailed specifications required a minimum capacity of 15.6 cubic feet. Therefore the Purchasing Agent has informed Heritage Equipment Company that their bid is considered non-responsive and rejected.
SHG of Illinois, LLC, the lowest responsible bidder, is proposing to perform this contract, all in accordance with our specifications. The estimated cost for this contract was $12,000.00, placing the bid of $12,450.00, approximately 3.8 percent above this estimate.
In view of the foregoing, it is recommended that this contract be awarded to SHG of Illinois, LLC, in an amount of $12,450.00. No bid deposit was required for this contract. Funds are available in Account 101-68000-634760.
Recommended, Darlene A. LoCascio, Purchasing Agent, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this March 6, 2008. Approved, President Terrence J. O’Brien